Scene Negotiation

Privacy Policy

Last updated: April 23, 2026

1. Introduction

Scene Negotiation ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

Given the sensitive nature of the information shared on our platform, we take extra care to ensure your data is protected. Please read this policy carefully to understand our practices regarding your personal data.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

  • Email address
  • Username
  • Password (stored in encrypted form)
  • Account preferences and settings

2.2 User Content

When you use our Service, we store:

  • Questionnaires you create
  • Questions, categories, and other content you author
  • Your responses to questionnaires
  • Notes and annotations you add

2.3 Usage Information

We automatically collect certain information when you use the Service:

  • Log data (IP address, browser type, pages visited, time and date of visits)
  • Device information (device type, operating system)
  • Session information for security and authentication

2.4 Cookies and Similar Technologies

We use essential cookies for authentication and security purposes. These cookies are necessary for the Service to function and cannot be disabled.

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Service
  • Authenticate your identity and secure your account
  • Enable sharing of questionnaires between users
  • Send transactional emails (password resets, share notifications)
  • Detect and prevent fraud, abuse, and security issues
  • Comply with legal obligations

4. Information Sharing

4.1 With Other Users

When you share a questionnaire, the recipient can see your responses to that questionnaire. You control who you share with and can revoke access at any time.

4.2 With Service Providers

We may share information with third-party service providers who perform services on our behalf, such as:

  • Hosting and infrastructure providers
  • Email delivery services
  • Analytics providers (in anonymized form)

These providers are contractually obligated to protect your information and use it only as we direct.

4.3 Legal Requirements

We may disclose your information if required by law or in response to:

  • Valid legal processes (subpoenas, court orders)
  • Government requests
  • To protect our rights, privacy, safety, or property
  • To prevent illegal activities or violations of our Terms

4.4 What We Never Do

We will never:

  • Sell your personal data to third parties
  • Use your questionnaire responses for advertising purposes
  • Share your data with third parties for their marketing purposes
  • Access your private questionnaire content except as necessary to provide the Service

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

  • Encryption of passwords using industry-standard algorithms (Argon2)
  • Secure HTTPS connections for all data transmission
  • Regular security audits and vulnerability assessments
  • Access controls limiting employee access to user data
  • Secure session management with automatic expiration

While we strive to protect your personal information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your data as follows:

  • Active accounts: Data is retained for as long as your account is active.
  • Deleted accounts: When you delete your account, we initiate a 7-day waiting period during which you can restore your account. After this period, your data is permanently deleted.
  • Revoked shares: When a share is revoked, the other party loses access to your responses immediately.
  • Audit logs: We retain security-related logs for a reasonable period for fraud prevention and legal compliance.

7. Your Rights

You have the right to:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request correction of inaccurate personal data.
  • Deletion: Delete your account and associated data through your settings.
  • Export: Export your questionnaire data in a portable format (PDF).
  • Revoke sharing: Revoke any active shares at any time.
  • Withdraw consent: Where we rely on consent, you may withdraw it at any time.

8. Children's Privacy

Our Service is not intended for anyone under the age of 18. We do not knowingly collect personal information from individuals under 18. If you are under 18, please do not use the Service or provide any personal information.

If we learn that we have collected personal information from a person under 18, we will delete that information immediately.

9. International Data Transfers

If you are accessing the Service from outside the jurisdiction where our servers are located, your information may be transferred to, stored, and processed in a different country. By using the Service, you consent to the transfer of your information to countries that may have different data protection laws than your country of residence.

10. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us through the Service or at the contact information provided on our website.

13. Additional Information for Specific Jurisdictions

13.1 European Union (GDPR)

If you are located in the European Union, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with your local data protection authority.

Our legal bases for processing your personal data include: performance of contract (providing the Service), legitimate interests (security, fraud prevention), and consent (where applicable).

13.2 California (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA). We do not sell personal information. You have the right to know what personal information we collect, request deletion, and not be discriminated against for exercising your privacy rights.

By using the Scene Negotiation Platform, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of your information as described herein.

For our Terms of Service, please visit our Terms of Service page.